Legal and HR Assistant - Theatre - JN-102023-6213506

About Our Client

Theatre and Entertainment Company, based in London.

Legal

To assist the General Counsel in the management of: theatre agreements with show producers, supplier agreements, ticketing arrangements, confidentiality agreements, standard terms and conditions and other contractual and/or legal matters
To co-ordinate and provide administrative support in respect of all "business as usual" contracts including record keeping (hard copy and electronically), and following up internally with stakeholders, and externally with third parties, in respect of outstanding matters
To provide support and administrative assistance on ad-hoc legal and commercial issues including in respect of disputes and litigation matters
To undertake research and generate know-how on a broad range of legal and regulatory matters

Data Protection

To provide assistance in complying with data subject rights including data subject access requests and deletion of data
To help manage internal data protection systems
To assist on a variety of tasks required to ensure compliance with data protection laws and regulations

To support recruitment processes, reviewing job descriptions and person specifications, placing advertisements, scheduling interviews, taking up references, and preparing offer letters and contracts working to standard Company templates
To support the HR Manager with the implementation of the new integrated HR & Payroll system; learning the administrative system setup of the relevant areas such as new starter processes, leave management and recruitment functions and supporting and advising managers in these areas
To assist the HR Manager in coordinating employee starter and leaver processes; providing reference letters for leavers, collecting personal information and contracts, establishing proof of right to work in the UK, authorising the issue of Company ID cards and keys and approving new users' access to IT systems
To support the HR Manager with internal HR processes including the keeping of accurate records, and taking notes in disciplinary and grievance meetings
To support the HR Manager in overseeing HR record-keeping processes, ensuring that the HR system is appropriately maintained, in line with Company policy
To assist in the development and administration of HR, management and leadership training programmes

General

To provide administrative support for meetings, issuing agendas, taking minutes and arranging rooms and resources as required
To provide administration and coordination support to specific projects as requested by the General Counsel, HR Manager and Executive Director
To provide general administrative support to the Executive Director, General Counsel and HR Manager, being responsible for filing, record-keeping and archiving, diary management, provision of documents and the drafting of correspondence
To undertake any other duty commensurate with the level of the post as may be reasonably required by the General Counsel, HR Manager and Executive Director

Candidate specification:

Legal background - practical or academic legal experience to include some or all of the following - experience in a legal or business affairs department, a law degree and/ or a vocational qualification (e.g. CPE, LPC, GDL or SQE)
Excellent attention to detail and organisational skills
Demonstrable ability to prioritise and work to deadlines
Positive and supportive attitude
Resilient with an ability to work under pressure
Excellent computer skills including the use of Microsoft Office packages
Ability to maintain absolute discretion;
Works well within a team;
Ability to multi-task and manage several matters simultaneously and to prioritise workload as appropriate